Alpine Skiing, Snowboarding, XC Skiing & Snowshoeing – Plus, Outdoor Sports, Recreation, Health, Fitness & Travel

THE GATHERING OF OUTDOOR ENTHUSIASTS

◾ 150 Exhibitors◾ Shop for Gear, Clothing, Footwear, Events, Races◾ Activities & Demos for Everyone
◾ $10,000 in Prizes◾ Inspiration, Advice, Motivation, Education◾ Food & Beverages◾ Free Admission

The Adirondack Sports Winter Expo made a successful return in 2022 and huge growth in 2023 with a “great, super organized show!” at a “very nice venue.” We had a “great turnout” of active adults and families – “lots of skiers.” Exhibitors were “very happy” with the “great flow” and “steady traffic all weekend,” and the “high-quality, interested” crowd. Attendees liked the “perfect mix of vendors,” and everyone appreciated free admission and free convenient parking – “a huge plus.” As a ski shop owner said, “it’s great to have the show back,” and a ski resort operator added, “great job keeping it alive!” According to the evaluations, all exhibitors plan to be back.

We look forward to continuing to grow the Winter Expo in size, interactivity, and variety of vendors in 2024 - we look forward to seeing you in November!

Darryl, Mona & Karen

EXHIBIT SPACE

Regular Booth: $595, w/electric $625
Non-Profit Booth: $495, w/electric $525

Booth Space includes:
8' deep x 10' wide space
8' back and 3' side pipe/drapes,
8' or 6' x 2.5' table, two chairs,
Wi-Fi coverage and security

REGISTER ONLINE

Register early for priority booth placement! Use the ‘Register & Pay’ link on this page or complete the contract and mail a check to:

Adirondack Sports, 15 Coventry Drive, Clifton Park NY 12065

EXPO ATTENDEES

Attendees are committed to a lifestyle that involves outdoor sports, healthy living and travel activities. They are doers, not watchers. They embrace life with passion and challenge themselves to live life to the fullest.

Our visitors are outdoor enthusiasts and are in the prime of their spending years. They spend substantially on clothing, gear, events, services and travel. They invest in a wide variety of products and services that will enhance their experiences and assist them in reaching their personal goals. 

EXPO PUBLICITY

Promotion through advertising and editorial coverage in Adirondack Sports magazine (circulation: 25,000 monthly in print and online with 60,000 readership), plus Facebook @AdkSportsExpos and Instagram @adksportsexpos, regional ads, TV and radio.

An Expo Attendee Guide special section in the November issue with event coverage. Adirondack Sports Weekly emails sent to 20,000 subscribers.

ALBANY CAPITAL CENTER

The downtown venue provides all event amenities in a beautiful glass structure with 22,500 square feet of exhibit space and plenty of convenient parking. It’s near the Renaissance, Hilton and Hampton Inn hotels, and within walking distance of restaurants.

Exhibitor Guide

Location

Albany Capital Center, 55 Eagle Street, Albany, NY 12207

Expo Date & Hours

November 1-2, 2025
Saturday 10am - 5pm, Sunday 10am - 4pm

Move-In/Booth Set-Up

Move in and booth set-up hours: 

12 - 8pm on Friday, October 31
7 - 10am on Saturday, November 1

Adirondack Sports reps will be available inside the Albany Capital Center to identify booth locations and answer your questions. 

All booths must be ready for the 10am Expo opening. Each exhibitor will receive one 8-foot table and two chairs, unless you’ve requested otherwise. Please bring your own tablecloth, extension cords and power strips.

The loading dock is located at 54 Howard Street, Albany. Access to the loading dock is via Howard Street. A loading dock with three (3) bays is available for loading and unloading of trucks and other vehicles. 1 POV ramp is also available. The loading dock is located on the Howard Street side of the facility, adjacent to the 3rd level of the parking garage and all access to the main levels of the convention center is through the freight and service elevators. Any vehicles under 7’ may park in the parking garage or surrounding areas. No parking is allowed on the loading dock for any reason and vehicles that are not being unloaded or loaded must be removed from the dock. Any vehicle left unattended will be towed.

Hand carts will be available for load in and move out. Absolutely no loading though the front doors of the Albany Capital Center located on Eagle Street. 

Signs, decorations, and related materials may not be taped, tacked, stapled, nailed, etc. to doors, painted surfaces, columns, fabrics, or decorated surfaces in the Albany Capital Center (ACC). The use of helium balloons, glitter and confetti is prohibited.

Animals and pets are not permitted in the ACC except in conjunction with an approved exhibit, display, show, etc.  Seeing eye dogs are permitted.

Booth Maintenance

Exhibitors are required to maintain their own booth space including removal of garbage and appropriate recycling.

Booth Take-Down and Move-Out 

Booths must be taken down immediately after the Expo closing at 4pm on Sunday. No exhibitor will be allowed to remove any portion of their exhibit prior to the Expo closing at 4pm. All exhibits must be completely removed from the ACC by 8pm on Sunday.

Parking

There is limited free parking in the Albany Capital Center parking garage with 100 spaces at 7 Wendall Street. The adjacent MVP Arena parking garage has 600 spaces at 9 Wendall Street for a reasonable price. Go to level 3 for best access to Albany Capital Center via an enclosed walkway from the garage to ACC. On-street parking is also free in downtown Albany on weekends, and weekdays after 5pm.

Food and Beverages

Food and/or beverage samples may be offered if the product being sampled is served by the exhibiting company. A current health permit and/or NYSLA marketing permit must be on file with the catering office. Food samples are limited to two ounces. Non-alcoholic beverage samples are limited to four ounces.

Electricity

Electrical outlets are located in floor boxes and only accessible by ACC electricians. If you have indicated and paid $25 for electrical service, you are all set. Otherwise, please contact Darryl (darryl@adksports.com) by October 25 if you need electricity in your booth.

WiFi

A shared, guest WiFi network is available during the show which is free of charge at a minimum of 15 Mbps.

Security

The ACC maintains a 24-hour security force responsible for monitoring the facility before/during/after expo, interior public traffic flow, and the ACC’s security system.

Accommodations

(prices as of 7/31/24)

There are multiple hotels within walking distance and near the Albany Capital Center, including:

• Renaissance Albany. The historic DeWitt Clinton hotel connected to the Capital Center site via an enclosed walkway which went through a $48.5 million renovation to become a 204-room hotel. Nov 1-3 rate, from $270.

• Hilton Albany is a 5 minute walk away. Nov 1-3 rate, from $159. Call in to the 1(800)Hiltons reservation line and provide the code “4AS” to book reservations or use link: hilton.com/en/attend-my-event

• Hampton Inn Downtown is a 9 minute walk away. Nov 1-3 rate, from $159. Book at: hilton.com/en/attend-my-event

• Fairfield Inn & Suites is a 7 minute walk away. Nov 1-3 rate, from $194.

• Hilton Garden Inn at Albany Medical Center. Nov 1-3 rate, from $147.

• TownePlace Suites. Nov 1-3 rate, from $116.

Contacts

Darryl Caron
(518) 877-8788
darryl@adksports.com

Help Ensure Your Success!

Thank you for exhibiting at our high-energy event. If you are new to the show, you are in for a great experience. Face-to-face contact with thousands of enthusiastic, sports and fitness-minded people will help you connect to your target audience in a unique way. Our top priority is making sure you have a successful show, but getting the most out of the event has more to do with YOU. 

Pre-Show Promotion

We all know a vibrant crowd at the expo equates to a successful show. We set the stage by securing the best venue, adding a great mix of exhibitors, and extensive advertising and promotion. But we need your help to maximize our reach! 

Here’s what we encourage you to do before the show:

Advertise your presence at the show in any print ads or social media posts. Use one of our publicity images to help in your promotions at:
adksports.com/winter-expo-exhibitors

Share the Adirondack Sports Expos Facebook page on your Facebook page: facebook.com/AdkSportsExpos or our Instagram page: instagram.com/AdkSportsExpos

Create a link on your website to our Expo Attendee page: adksports.com/winter-expo

Post an invitation to the Expo through another favorite social media platform like Instagram, Twitter, or Pinterest.

Send out an email blast (or two!) to your entire list of subscribers personally inviting them to visit your booth at the show. Feel free to include any of our promo images, or a link to the Expo Attendee page: adksports.com/winter-expo

Booth Design

The objective of all booth design should be to grab the attention of attendees. The design of your booth will reflect directly the image of your business, organization, product or service. You have five seconds to make an impression as a visitor walks by.

Your booth should differentiate you from other exhibitors and demonstrate your unique position. Make sure people coming to your booth can experience your product or service. Let them try, touch, see, hear or taste. A call to action can help you achieve your goal; something to inspire interaction between show attendees and your staff.

Design your booth with a focus - from the visitor’s perspective. This is how they will scan the booth to determine if they should stop.

Interactivity and creativity are encouraged. 

Booth Staffing

Your booth staff’s attitude will be the number one factor in the success of your participation as an exhibitor. Have the most positive, approachable and outgoing people staff your booth. 

Be sure your staff is qualified to answer all important questions about your organization.

Pre-Show Checklist

☐ Table cloth and banner/signage

☐ Business cards, brochures, flyers, postcards, incentives and give-aways

☐ Pens, markers, tape, paper clips, scissors, and other office supplies

☐ Clips, string, bungee cords or easels to hang posters and banners

☐ Extension cord or/or power strip (if electric was pre-ordered)

Promotional images to share or use in your campaigns